Executive Assistant, Outercore

Protocol Labs drives breakthroughs in computing to push humanity forward. As a product-development lab, Protocol Labs builds protocols, systems, and tools to improve the internet, focusing on how information is stored, located, and moved. Key projects include IPFS, Filecoin, and libp2p. Most teams operate fully distributed and remotely across the globe, comprising engineers, researchers, and operators working in the open. The company explores advancements at the intersection of web3, cryptography, networks, distributed systems, startups, research, open-source, and distributed work cultures. Protocol Labs hires at various experience levels (entry, senior, staff) and values unique perspectives and diverse backgrounds.

Outercore is a division of Protocol Labs dedicated to leading technical, business, and community programs that build the future of p2p distributed networks. Outercore empowers communities ranging from decentralized web developers to browser developers, blockchain projects, and data storage hosts. All work within Outercore is open source, embracing sharing unfinished work and trying new approaches to create solutions that benefit the entire ecosystem.

Introduction

We are seeking a dynamic and highly-organized Executive Assistant to support our leadership team’s day-to-day administrative and operational needs, while also contributing to selected strategic projects. If you’re an exceptional communicator with a knack for both people and systems, and are keen to learn and grow, we’d love to speak with you!

Responsibilities

• Manage calendars and emails meticulously and thoughtfully.
• Oversee all travel (high volume) and expense reports.
• Establish new—and improve existing—administrative systems and processes.
• Contribute to leadership meetings by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Coordinate the preparation for and execution of regular team-wide & public meetings.
• Make recommendations for your executives with regard to their time management, prioritization, and organization.
• Support and celebrate teammates by shipping swag and gifts, celebrating employee birthdays and national holidays, and promoting wellness. Help people feel energized to be here!
• Assist with ad hoc projects, events, and travel arrangements as needed.

Requirements

• You are incredibly organized, with superb attention to detail and a strong ability to execute.
• You are adept at handling sensitive information and situations with care and confidence.
• You communicate, perform, and react well under pressure or ambiguity.
• You enjoy optimizing processes to make them more efficient, and you’re an expert in many modern open collaboration tools such as Google Apps, Notion, Zoom, Discord, Slack, Github, Discourse, and more.
• You are able to anticipate and respond to the needs of others before they arise.
• You have at least 2 years of experience in administration or operations in a fast-growing or large company.

Nice to Have

• Experience in a high-growth technology startup
• Interest in open source software, decentralized web, or web3 technologies
• Experience with global, multi-cultural teams or communities

Benefits

• Parental leave
• Contributions to your retirement
• Competitive pay
• Unlimited time off
• For U.S.-based employees: platinum-level health, dental, and vision coverage for you and your family.

About Company

Protocol Labs drives breakthroughs in computing to push humanity forward. As a product-development lab, Protocol Labs builds protocols, systems, and tools to improve the internet, focusing on how information is stored, located, and moved. Key projects include IPFS, Filecoin, and libp2p. Most teams operate fully distributed and remotely across the globe, comprising engineers, researchers, and operators working in the open. The company explores advancements at the intersection of web3, cryptography, networks, distributed systems, startups, research, open-source, and distributed work cultures. Protocol Labs hires at various experience levels (entry, senior, staff) and values unique perspectives and diverse backgrounds.

Outercore is a division of Protocol Labs dedicated to leading technical, business, and community programs that build the future of p2p distributed networks. Outercore empowers communities ranging from decentralized web developers to browser developers, blockchain projects, and data storage hosts. All work within Outercore is open source, embracing sharing unfinished work and trying new approaches to create solutions that benefit the entire ecosystem.

How to Apply

If you’re passionate about the future of computing and a more democratized internet, we want to talk to you. Apply through the provided link.

GDPR for Job Applicants and Candidates When you apply, your personal data will be collected by Protocol Labs, Inc. for managing recruitment activities, including interviews, tests, evaluations, and hiring processes. This processing is based on legitimate interests as per GDPR Art. 6(1)(f). Your data will be shared with Greenhouse Software, Inc., a cloud services provider in the USA, to manage the recruitment process. If you are outside the US, your data will be transferred to the US under appropriate safeguards. Your data will be retained as long as necessary to evaluate your application. Under GDPR, you have rights to access, rectification, erasure, restriction of processing, and data portability. You may also lodge a complaint with an EU supervisory authority.