Executive Assistant & Office Manager

OP Labs builds Optimism, an open-source blockchain network that powers the next generation of financial infrastructure. Hundreds of companies, from the world's largest enterprises like Sony, Coinbase, Kraken, Uniswap, OKX, and Bitpanda to the most ambitious early-stage builders, use the OP stack to launch their own blockchains and bring their users onchain. Today, over 65% of Layer 2 activity on Ethereum runs through the OP stack. We are a small team building at the speed of the ecosystem we support. We’re remote-friendly but the NYC office is our center of gravity. We've raised $178M from a16z, Paradigm, and others.

Introduction

OP Labs builds Optimism, an open-source blockchain network that powers the next generation of financial infrastructure. Hundreds of companies, from major enterprises like Sony, Coinbase, Kraken, Uniswap, OKX, and Bitpanda to ambitious early-stage builders, leverage the OP stack to launch their own blockchains and onboard users. Currently, over 65% of Layer 2 activity on Ethereum runs through the OP stack. We operate as a lean team, matching the pace of the ecosystem we support, with our NYC office serving as a central hub for our remote-friendly environment. Having secured $178 million from investors such as a16z and Paradigm, we are seeking exceptional talent to join our growing team.

Responsibilities

The Executive Assistant & Office Manager will be a key partner to OP Labs' senior leadership, responsible for keeping three executives organized and ensuring the smooth day-to-day operations of our NYC headquarters. This role uniquely combines executive support and office management, both critical to OP Labs' functioning.

Executive Support for CEO, Chief Growth Officer, and VP of Engineering:

• Manage complex calendars, travel logistics, and meeting preparation for three senior leaders.
• Act as a professional and discreet point of contact between executives and stakeholders.
• Coordinate and prepare materials for executive meetings, board preparations, and company offsites.
• Support leadership offsites, including coordination, material preparation, note-taking, and follow-up on action items.
• Establish and improve administrative systems and processes.
• Provide recommendations on time management, prioritization, delegation, and organization.
• Assist with ad hoc projects, events, and travel arrangements as needed.
• Willingness and ability to travel internationally.

NYC Office Operations:

• Collaborate with Finance and People Ops on expense reporting and budget tracking for office costs.
• Build and maintain relationships with building management, service providers, and office vendors.
• Proactively anticipate and resolve operational issues.
• Coordinate desk setup, badge access, and first-day logistics for new NYC employees.
• Plan and execute in-office events and team gatherings at the NYC HQ.

Requirements

• 5+ years of experience as an Executive Assistant, preferably in a fast-paced startup or tech environment.
• Experience managing office operations, vendor relationships, or facilities.
• Exceptional organizational skills, keen attention to detail, and strong written and verbal communication, capable of professionally representing executives.
• High emotional intelligence (EQ) and discretion in handling sensitive information.
• Proactive problem-solver who anticipates needs.
• Comfortable working in ambiguous situations and able to context-switch rapidly.
• Proficiency with Google Workspace, Slack, and common project and calendar tools.
• Embraces AI tools for tasks such as drafting correspondence, preparing materials, and conducting research, with a curiosity for new time-saving applications.
• Experience booking international travel and managing multi-timezone scheduling.

How to Apply

All current openings are listed exclusively on our official careers page: https://www.optimism.io/careers. Please ensure all official communications come from an @oplabs.co email address or a verified LinkedIn profile. We will never ask for payment, banking information, or personal identification during our hiring process. If you have any doubts about a communication claiming to be from OP Labs, contact people@oplabs.co to verify its authenticity. Your safety and trust are our priority.